Life Sciences All Recognition Workflow

The customer 

VWR International, based in Heverlee, is a worldwide distributor of laboratory equipment, from chemicals to equipment and adapted clothing. 

The problem: a lot of time and effort in the processing of purchase invoices

As a distributor of hundreds of thousands of products from manufacturers in 35 countries, VWR International consumes a huge amount of purchase invoices every year. Manually entering these into the SAP system took employees a lot of time and effort every day. This had to be done more efficiently. 

Whereas in the past our people were largely occupied with data input, today we can check the invoices much better and faster.

Kris Nijs, Finance en Controlling Manager VWR International

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The solution: smart processes with automation software

By cleverly combining different EasyForm modules, we succeeded in automating the complete processing of purchase invoices. From scanning in to matching invoices with the correct order in their own SAP system, everything now happens automatically. Thanks to our EasyForm AUDI functionality, invoices can now be scanned without a divider sheet or barcode. 

The autolearning function ensures that EasyForm Capture recognizes invoices better and faster. We automatically extract the correct line data from the physical invoice and forward it to the SAP system. There, the invoice is stored and matched with the correct order. An added advantage is that VWR can easily implement this automatic invoice processing in all their foreign departments. 

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