Digitalisation laboratory requests

Capture Find All

The client

The AZ Alma hospital in Eeklo, which also manages the polyclinic in Sijsele, counts 135 doctors and 1.440 employees and volunteers who daily ‘Care with a heart’.

The problem: overflowing archives and processing laboratory forms

AZ Alma's clinical laboratory receives 400 to 500 requests for laboratory analyses every day. By law, these paper requests must be kept for at least 3 years. This creates an enormous paper archive, which even meant that a safe, external storage place had to be found. It is therefore clear that looking up an archived request was not easy. A solution was sought to digitalise these paper requests and at the same time make it easier to look them up.

In RecoMatics, we found a partner that met our expectations and could offer a quick (and safe) solution to a problem that had been going on for years. Our employees only need to focus on the care for our patients. Thanks to barcode recognition and automatic storage in pdf, all data is now also securely archived. Wasting time searching for information is thus eliminated forever.

Christophe Vandenabeele, Laboratorydirector AZ Alma

recomatics

The solution: barcode recognition with verification and link to archiving

In this search they found a partner in RecoMatics, specialist in the digitalisation of business processes.

The EasyForm Capture solution was used to recognise and archive every laboratory request based on the available barcode(s). By automatically generating a pdf of each request and linking it directly to AZ Alma's existing laboratory software (LIS), we were able to develop an archiving system that drastically reduced the cost of physical storage and at the same time increased the productivity of the staff.

Proud of this realization in a sector where every second can literally be of vital importance!

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