Automated processing of invoices and purchase orders at EIT Digital

Published on 08/10/19

With EasyForm, a cloud solution by RecoMatics, all purchase orders and incoming invoices are now automatically processed and digitally approved.


The Customer

EIT Digital is a Knowledge and Information Community of the European Institute of Innovation and Technology (EIT). EIT is a EU body created by the European Union to strengthen Europe’s ability to innovate.

The issue

EIT Digital contacted RecoMatics with a question to help them solve the inefficient and labor-intensive process of handling purchase orders and supplier invoices. The new solution had to be compliant with the EIT reporting and controlling requirements.

The Solution

RecoMatics implemented EasyForm, a smart solution that automates the creation and approval of purchase orders, through integration with their ERP system.

EasyForm also scans the incoming invoices, automatically extracts the data and then sends it to the accounting system.

EasyForm automatically matches the received invoices to the correct purchase orders and order data.

Furthermore, the approval process of both purchase orders and invoices is now 100% digital and mobile.

And all documents, metadata and workflow information are safely stored in SharePoint Online, allowing user-friendly and powerful search and find capabilities.

Key Advantages

  • Reduced workload and cost savings

  • Higher operational efficiency

  • Data security

  • Real-time insight, audit trail and reporting

What can we do for you?

Get in touch.